Announcement Overview

1. Definition

An Announcement is an official notification or message that an administrator publishes via the system to all employees or to a specific group. It typically contains important information such as updates, policy changes, event notices, and aims to ensure timely information delivery.

2. Use Cases

1. Policy updates: When the company issues new policies or regulations that all employees must be aware of, publish them as Announcements so everyone receives the latest information promptly.
2. Emergency alerts: In urgent situations—such as incidents, safety warnings, or natural disaster alerts—use Announcements to quickly notify all staff so they can take appropriate actions.
3. Internal news: Share important internal news, such as performance reports, employee recognition, or executive messages, via Announcements to boost belonging and team cohesion.
4. Event notices: Notify employees in advance about company events—team-building, annual meetings, trainings, etc.—so they can prepare.
5. Holiday arrangements: Publish holiday schedules, duty rosters, and related information as Announcements so employees can plan ahead.
6. Workflow changes: When workflows or operating procedures change, post a change notice as an Announcement to ensure everyone follows the new process.
7. Employee care: Share health tips, holiday greetings, and similar messages to demonstrate company care for employees.
8. Feedback collection: Distribute surveys or solicit opinions via Announcements to gather employee feedback and improve management and services.
9. System maintenance notices: When the OA system or other company systems require maintenance, publish an Announcement in advance to avoid work disruptions.