Published at: 2026-09-17

Generate a service report

Review the report, collect a customer signature, and confirm the result.

Overview

After on-site service, generate a report for a work order or equipment. The report includes configured business data, entered service details, and inspection results. Customers can sign on-site or remotely.

Before you begin

[!IMPORTANT] - You can access the work order and use Generate Service Report. - Complete all required actions, inspections, and on-site records. - An administrator enabled reports and configured a matching template. - For remote signatures, verify the work order contact and mobile number.

Identify the report type and entry

Report type	Use case	Content
Work order service report	Summarize the complete service visit	Data from the work order and related records
Equipment service report	Record results for one or more devices	Data from work order equipment or equipment SOPs

Generate a report from any available entry:

Run Generate Service Report in an SOP.
Select Generate Service Report at a service process node.
Select Generate Service Report from work order actions.

Your process and permissions determine which entry appears.

Generate a report in the App

Open the task or work order from the ShareService workspace.
Select Generate Service Report.
In the preview, verify the work order, customer, service details, and inspection results.
To add on-site information, select Edit, complete editable items, and save.
Verify the report, then select OK.

Generate, preview, and sign a service report in the App

[!NOTE] You can edit only items configured as editable. The system populates all other content.

Generate a report on the web

Open the work order from the ShareService work order list or tasks.
At the current node or in work order actions, select Generate Service Report.

Generate Service Report in work order actions

Verify the report preview.
Select Edit, complete editable items, and save.
Select Confirm Generation.

Edit and generate a service report on the web

Invite the customer to review and sign

The report template controls whether a signature is required and which methods are available.

On-site signature

In the report preview, select On-site Signature.
Give the device to the customer for signing.
After the customer signs, select Confirm.

The system generates a PDF containing the signature.

Remote signature

In the preview, select Send to Customer for Signature.
Choose an available method:
- Copy and send the link.
- Ask the customer to scan the QR code.
- Send by SMS.
After signing, return to the work order and verify the result.

[!NOTE] SMS requires an available messaging service.

Verify the result

In work order details, confirm that:

Service Reports contains a new record.
The record has a PDF attachment and a Generated status.
Service Report Status on the work order is Completed.
If signed, the PDF contains the customer signature.

Report record, PDF attachment, and status in work order details

Troubleshooting

Generate Service Report is unavailable

Confirm that the task reached an eligible node and that all required actions are complete. Ask an administrator to check permissions and visibility rules.

The system finds no report template

The work order or equipment might not match a template. Ask an administrator to check template scope and matching rules.

Some report content is read-only

Only configured text, single-choice, and multiple-choice items are editable. The system populates dynamic work order data.

You cannot send an SMS signature invitation

For SMS, ask an administrator to verify the messaging service.
Use a copied link or QR code as an alternative.