Published at: 2026-10-12

Procurement And Receiving

Create a purchase order and confirm receipt against the upstream Shipment Order to complete the dealer’s inbound cycle.

Overview

💡 Through procurement and receiving, dealers bring upstream supply into system management. After you enable procurement business linkage, an upstream sales order can automatically generate a downstream purchase order, and inventory data is generated automatically after receipt, reducing manual entry.

Before you begin

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Role permissions: You need procurement and Partner Portals operation permissions in the dealer system.
Completion Conditions: If you depend on upstream collaboration, establish the correct connection relationship and enable External Add-on – Procurement Business Linkage.
Dependencies: Confirming receipt involves inventory, so make sure the inbound warehouse is configured.

Step 1: Create a purchase order

In Main Navigation > Procurement, open Purchase Order.
Click New, and fill in the supplier, products, quantities, and other information.
Click Save.

📝

A purchase order has two sources: created by your enterprise, or synchronized from an upstream sales order (requires procurement business linkage enabled).

Data synchronization strategy auto-generated by procurement business linkage

Step 2: Confirm receipt against the upstream Shipment Order

In ShareOrder, select the corresponding upstream enterprise.
Open Shipment Order, and find the Shipment Order to receive.
Click Confirm Receipt.

Select the upstream enterprise Shipment Order in ShareOrder and confirm receipt

When you confirm receipt, fill in the receipt notes and upload supporting documents.

Select the inbound warehouse when confirming receipt

Expected results and verification

Procurement business linkage not enabled: Confirming receipt completes only the flow and is not counted in inventory data.
Procurement business linkage enabled: After successful receipt, the system generates a downstream Purchase Receipt based on the upstream Shipment Order and synchronizes inventory data.

FAQ and troubleshooting

Inventory not updated after receipt: Check whether procurement business linkage is enabled and whether you selected the correct inbound warehouse.
Purchase order not auto-generated: Check whether the connection relationship and procurement business linkage are enabled.